24 Feb 2026

Tax Deadlines Jacksonville Small Business Owners Can’t Afford to Miss

posted in: Posts |

As a small business owner in Jacksonville, you’re juggling a million things – serving customers, managing staff, and planning for growth. The last thing you need is a surprise penalty from the IRS or the State of Florida. Tax deadlines can be confusing, but missing them can lead to costly fines that eat into your hard-earned profits. At Beaches Bookkeeping, we know the local landscape and the critical dates that keep your business compliant and thriving. Let’s walk through the essential tax deadlines for Jacksonville small business owners, so you can stay ahead of the game.

Federal Tax Deadlines: What Every Business Entity Needs to Know

The IRS has different requirements based on how your business is structured. Here are the big ones:

March 15th: S-Corps & Partnerships

If your business is structured as an S-Corporation (Form 1120-S) or a Partnership (Form 1065), this is your primary federal filing deadline. This date is for filing your information returns, which report income, gains, losses, deductions, and credits. While these entities don’t typically pay income tax themselves (it “passes through” to the owners’ personal returns), filing on time is crucial to avoid penalties.

April 15th: C-Corps & Individuals/Sole Proprietors

  • C-Corporations (Form 1120): This is the deadline for your corporate income tax return. Unlike S-Corps and Partnerships, C-Corps pay their own corporate income tax.
  • Sole Proprietors & Single-Member LLCs (Form 1040, Schedule C): If you operate as a sole proprietor or a single-member LLC, your business income and expenses are reported on your personal tax return. This means your business tax deadline aligns with the individual tax deadline.
  • Estimated Taxes (Quarterly): If you expect to owe at least $1,000 in tax, you likely need to pay estimated taxes quarterly. The dates are:
    • Q1: April 15th
    • Q2: June 15th
    • Q3: September 15th
    • Q4: January 15th of the following year
    • Missed payments or underpayments can result in penalties, even if you get a refund later!
Federal Tax Deadlines

Payroll Tax Deadlines: For Businesses with Employees

If your Jacksonville small business has employees, you have additional federal payroll tax responsibilities. These typically involve depositing federal income tax, Social Security, and Medicare taxes withheld from employee wages, plus your employer share.

  • Deposit Frequency: Can be either monthly or semi-weekly, depending on your business’s total tax liability. Missing these deposit deadlines can result in significant penalties.
  • Forms 941 (Quarterly): Employer’s Quarterly Federal Tax Return, due:
    • April 30th
    • July 31st
    • October 31st
    • January 31st (of the following year)
  • Form 940 (Annually): Employer’s Annual Federal Unemployment (FUTA) Tax Return, due January 31st (of the following year).
  • W-2s and 1099s: Employee Wage and Tax Statements (W-2s) and Independent Contractor payments (1099-NEC) are generally due to recipients and the IRS by January 31st (of the following year).

Never Miss a Deadline Again with Beaches Bookkeeping!

Staying on top of these deadlines can feel like a full-time job. That’s where Beaches Bookkeeping comes in. We specialize in helping Jacksonville, Neptune Beach, and Atlantic Beach small businesses manage their bookkeeping, payroll, and tax compliance, ensuring you never miss a critical date. From handling your Florida Annual Report to managing quarterly payroll tax deposits, we keep you informed and compliant.

Don’t let tax deadlines add unnecessary stress to your plate. Contact Beaches Bookkeeping today for a free consultation and let us help you achieve peace of mind!

2 Feb 2026

The “Big Beautiful Bill” & Your 2025 Taxes

posted in: Posts |

4 Major Changes for Business Owners and Employees

The tax landscape is shifting. With the passing of the One Big Beautiful Bill Act (OBBBA), several new provisions have been introduced for the 2025–2028 tax years.

At Beaches Bookkeeping, we prioritize accuracy by following official guidance directly from IRS.gov and SSA.gov. If you’ve heard rumors about “no more taxes,” it’s important to look at the fine print.

Here is what you—and your employees—need to know about the new laws and how to stay compliant.

1. No Tax on Tips (Qualified Occupations Only)

The headline “No Tax on Tips” comes with a specific requirement: the taxpayer must work in an occupation officially authorized by the IRS.

  • The Rule: To qualify, the tips must be received in an industry “customarily and regularly” receiving tips (such as hospitality, beauty services, or transportation).
  • The Cap: This is an above-the-line deduction capped at $25,000 annually.
  • Action for Employers: Ensure your business is correctly categorized and that your payroll systems are capturing tip income distinctly.

2. No Tax on Overtime (The “Extra” Portion)

This is one of the most misunderstood parts of the new bill. It does not mean all overtime hours are tax-free.

  • How it works: Only the overtime premium (the “half” in time-and-a-half) is deductible.
  • The Math: If an employee makes $20/hour and their overtime rate is $30/hour, only the $10 difference is eligible for the deduction.
  • The Cap: Up to $12,500 for single filers ($25,000 for joint).
  • The 2025 Challenge: Current W-2 forms do not have a specific box for the “overtime portion.” Employees may need to provide their final paystub of the year (dated 12/31/25) to their tax preparer to prove the year-to-date overtime total.

3. Deduction for Car Loan Interest (Made in the USA)

For the first time in decades, interest on a personal car loan may be deductible—but only if the vehicle supports American manufacturing.

  • The Rule: The vehicle must be new and have undergone final assembly in the U.S.
  • How to Verify: You must check the VIN (Vehicle Identification Number). Generally, if a VIN starts with 1, 4, or 5, it was built in the U.S. You can also check the doorjamb sticker for the “Final Assembly” location.
  • The Limit: Taxpayers can deduct up to $10,000 in interest annually.

4. New Deduction for Seniors (The Social Security Update)

There has been a lot of talk about “No Tax on Social Security.” While the bill does provide relief, it functions as a new $6,000 deduction for individuals age 65 and older.

  • Clarification: This is not a total elimination of tax on Social Security benefits, but a significant deduction that reduces the overall taxable income for seniors.
  • Income Limits: This deduction begins to phase out for single filers earning over $75,000 (or $150,000 for joint filers).

What Changes Do You Need to Make Now?

  1. Audit Your Payroll: As an employer, you are not penalized for 2025 if your W-2s aren’t perfect yet (transition relief), but we highly recommend adding a separate line item for “Overtime Premium” in your payroll software now.
  2. Keep Your Paystubs: Tell your team to save their December 31, 2025, paystub. Since W-2s won’t show the overtime breakdown this year, that stub is their only way to claim the deduction.
  3. Check Your VINs: If you bought a new vehicle this year, keep your loan interest statements and verify that VIN early.

For the full breakdown of these changes directly from the source, view the official IRS publication here: IRS.gov – One Big Beautiful Bill Provisions

10 Nov 2023

What’s new in QuickBooks Desktop 2024

posted in: Posts |

QuickBooks Desktop 2024 has better data security, more productivity, and a better view of inventory levels.

Here’s what features are included in the QuickBooks Desktop 2024 release and how you can use them to benefit your business.

Security enhancements

We use best-in-class security protocols to protect your data. QuickBooks Desktop 2024 and Enterprise 24.0 now have 256-bit envryption to keep your data safe.

Customer prepayments (Enterprise only)

You can track customer prepayments (Customer Deposits) on sales orders. Apply that credit when the Sales order becomes an invoice.

Item category enhancements (Enterprise only)

Use enhanced category management to manage your items and inventory. You can set pricing rules by categories for better productivity.

Inventory reports enhancements (Enterprise only)

Get important sales and inventory reports for your business at the category level.

Track inventory of products developed in batches/lots with a new report on Inventory Stock Status by Lot Numbers.

Item list search enhancements

Use enhanced search to find your items faster.

14 Mar 2023

What’s new in Quickbooks Desktop 2023

posted in: Posts |

QuickBooks Desktop 2023 introduces several features to help automate and streamline your daily accounting tasks.

Here’s what features are included in the QuickBooks Desktop 2023 release and how you can use them to benefit your business.

Intercompany transactions

You asked and we answered. You can issue a bill or check between your separate company files. This is useful if you have separate, but shared companies that conduct business with one another.

Inventory categories

Group items into categories to keep your inventory organized. Use categories to get helpful insights about inventory stock when you run reports.

Inventory expiration date

You have the option to add mandatory expiration dates to your serial/lot numbers. Expiration dates reduce the risk of selling expired items and helps with sales decisions like discounting items that will expire soon.

Track vehicle mileage

You can use the QuickBooks mobile app to track the miles you drive for business, then import and approve them in QuickBooks Desktop. Keep track of your trips and vehicle info all year so you have your mileage deductions ready at tax time.

Cash Flow Hub

Help your business succeed with Cash Flow Hub. This one-stop solution gives you insight into the current cash status of your company. Because you can quickly see the money coming in and going out of your business, it’s easy to maintain and improve your cash flow.

Payment links

Quickly collect payments for items that don’t require an invoice by sending a payment link.

1 2 3